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Contract Management

In order to provide funding for services to survivors of domestic violence, FCADV must have a contract in place that defines the scope of work and deliverables for receiving funding though FCADV. A Contract Manager is designated by the FCADV Grants Administrator to serve as the primary point of contact for all providers. All exhibits, forms and other contract resources are available for easy access to contracted providers through this website.

Contract Exhibits

The exhibits included in the FY 2012-2013 contracts with certified domestic violence centers, legal service providers, and law enforcement agencies are located in this section. The forms should be downloaded and saved for use by the provider when submitting required reports and information to FCADV.

 

Monthly Services Invoice (Exhibit C): The provider shall submit the Monthly Services Invoice, Exhibit C, to the FCADV Contract Manager no later than the 15th day of the month following the month in which services were delivered.

Monthly DVS Program Status Report (Exhibit E): The provider shall submit, Monthly DVS Program Status Report, to the FCADV Contract Manager no later than the 15th day of the month following the month in which services were delivered.

Monthly Financial Report (Exhibit G): The provider shall submit the Monthly Financial Report documenting total expenditures and match for the period. This report shall be submitted by the 15th day of the month following the month in which services were delivered.   A profit and loss financial statement by fund detailing revenues and expenditures including budget variances must be submitted with the Exhibit G. The profit and loss financial statement must be authentic and generated from the provider’s accounting system.  Reports exported into an Excel or spreadsheet platform will not be accepted.

Quarterly Inventory Report (Exhibit F): The provider shall submit the Quarterly Inventory Report documenting any property purchased by the Provider with funds provided by this contract.  The Provider shall inventory all nonexpendable property including all computers. This report shall be submitted by the 15th day of the month following the quarter whether new purchases have been made or not.

FVPSA Annual Report (Exhibit H):  The center shall submit the FVPSA Annual Report no later than October 15th,  annually. The center shall submit the FVPSA Annual Report no later than October 15th,  annually. 

Budget Amendment Form (Exhibit I):  The Provider shall request written approval from the FCADV Contract Manager prior to incurring any expenditures that require modifications to the approved operating budget as a result of proposed additions and/or deletions to budget line items utilizing the Budget Adjustment/Amendment Form, which is incorporated by reference and also located at the following website: http://www.fcadv.org/quality/contract-forms.  Any changes to the Cost Allocation Plan or allocation percentages, including any resulting budget amendments shall be submitted in writing with justification to the FCADV Contract Manager for approval.

Contracting Forms

This area includes miscellaneous forms and documents that are referenced in FCADV contracts with providers.

Contract Resources

This area contains contract resources such as definitions, a listing of center service areas and more.

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